What is Pro Rata
The term Pro Rata is given to the amount of money that you might collect from a new member when they first join, for their use of the membership before a full Direct Debit payment can be collected.
A membership plan costs £10 for 14 days. 7 days from the next collection date a member joints. ClubRight will charge a £5 amount to fund use of the Gym for the first 7 days before the first £10 amount can be taken. This amount is automatically calculated when the membership is created.
So to put it simply, it means the amount of money that can be collected from the customer, should you wish to do so, making sure they pay for their use of the facilities between the time of joining and their first payment date.
How it works
To activate the Pro Rata feature go to your settings and click on Club Info. Then, tick the Pro Rata check box to start taking Pro Rata payments from new members when they join.
Once this Pro Rata is activated, all memberships sold will be calculated with a Pro Rata payment as part of the sale. Memberships sold before this feature was activated will not have Pro Rata added to them.
It's calculated as an annual pro-rata (so monthly payment * 12 / 365) - get a day rate, times by the number of days. On long months this can end up being slightly more
To sum up it is a matter of choice as to whether you charge Pro Rata to your members, there is no right or wrong way and if you were to ask other club owners they will all most likely give you a different opinion.
At ClubRight all we want to do is give you the tools you need to run your club the way you want to run it.