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Setting up your club account for GDPR
Setting up your club account for GDPR

How to setup your terms and conditions as well as you privacy policy.

Updated over a week ago

Changes to help you comply with GDPR are now available, but they will require a small amount of setup to activate them.

As all clubs are different, we have put these things in place so that you can tailor ClubRight to what your needs are.

First things first...Terms and Conditions
When your member logs in for the first time, or hasn't accepted the terms before, we will prompt them to read and accept them.  But we need to know what they are!

In your club info screen, you will find 3 new text entries:

Simply just pop a link in to the terms and conditions and privacy policy, hosted on your website and you're done.

There is also an optional privacy statement.  This is where you can give a short statement about what you are going to be doing with the members data, to be totally up front and open about it.  We've given a short default sentence there.

Consent options
Head to the new "Consent options" section in your account (in the cogs menu on the top right).

Here you can add as few or as many options for consent as you like.  It is important that your members are given a relevant list here* - which is why we are not providing a standard list.  

Here are a couple of examples:

* ie if you do not send newsletters, then you do not need to ask for consent.  

When you edit one of these options, you have a change to describe to your member what you are going to do with that members data if they give their consent. 

It is up to you here how vague or how detailed you would like to be, however GDPR requires distinct (‘granular’) consent options for distinct processing operations. 

That is it - you are all set up and good to go.  Once these have been added your members will start to be prompted with these options.  For more details on what they will see, read our article on "How to use ClubRight for your Members' Data Protection".

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